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The Benefits of Using a Managed Print Service

Apr 19, 2024

Did you know that your business could potentially save up to 30% off its printing costs with a Managed Print Service (MPS) implemented? Find out how DMS’ Managed Print Service could help your business to make significant savings and a whole range of other benefits that come with it!

Greater Control With a Managed Print Service

A managed print service automatically gives you increased visibility of your business’ printer usage, allowing you and our team to work together to identify any opportunities to optimise your print structure.

Doing so gives you a greater amount of control over your print-related expenditure, helping you to keep costs down wherever possible.

By combining the latest award-winning hardware and unmatched service levels by our team of experts, the DMS managed print service can put you back in control of your printing with a bespoke contract designed to meet your business’ specific needs, helping you to reduce waste, save time and cut costs.

Increased Efficiency With a Managed Print Service

Each year, thousands of pounds are lost from business due to inefficiencies in their print process.

Fortunately, DMS’ Managed Print Service can provide a full thorough audit of your existing print setup in order to identify any inefficiencies and potential efficiency gains.

We then design an advanced printing infrastructure that provides the printing volume capacity and printer availability that your business requires as well as offering more streamlined workflow solutions.

Our automated service and toner alerts mean you never need to worry about running out of your printer’s resources, allowing you to focus on your day-to-day business safe in the knowledge that DMS has it covered.

Improved Security

With hundreds of millions of euros worth of fines being handed out by the GDPR governors, it’s especially important that your business is fully compliant with all data protection regulations and has sufficient protection against cybercrime which could put your data at risk.

You may have never suspected that the inconspicuous printer sitting in the corner of your office could be a data security issue, however, they pose a security risk when their internal hard drives store previous print jobs in their queues.

Anyone who can access the printer may be able to hack into the printer's OS and view those documents, which could contain sensitive information.

At DMS, we also have a set of security features to keep your printers and copiers secure. If your devices are from DMS, our team of experienced data security technicians can securely protect them either prior to delivery or on your premises in order to improve your business’ cyber security.

Improve Sustainabilities

Nowadays, one of the biggest concerns for many businesses is sustainability. More and more customers are choosing eco-friendly brands over their inefficient competition.

By increasing your business’ efficiency, not only will you become more appealing to environmentally conscious shoppers, but you will also see some incredible money savings, helping to keep business costs down.

Through monitored usage of paper, power consumables and space wastage, DMS can help you to evaluate where reductions need to be made and how you can limit your energy usage.

Why Choose DMS for your Managed Print Solution?

DMS offers comprehensive yet flexible Managed Print Services (MPS), tailored towards the specific needs of your business.

At the core of our offering is our undivided support which means we do everything we can to ensure your company has an effective MPS that it benefits from every day – and we’re on hand to help whenever you need us.

Choosing DMS for your MPS helps you reduce the cost and complexity of business printing.

Leaving the management of your printer fleet to us frees up your time and staff resources, and having the option of our innovative ‘DMS One’ bundles helps to eliminate capital expenditure.

For more information, get in touch with one of our friendly team members today.

Managed Print Service Case Study: Parrs Wood

The school sees the provision of high-quality printing solutions as an integral element in its stated objective of making the learning environment as engaging as possible for young people and as a key tool in helping to streamline the administration and management of the school.

To drive efficiencies and enhance the learning environment, the school decided to look at some form of managed service to carry out the printing. As a result, the school's IT team approached several independent providers of equipment finance solutions for the education sector for their recommendations.

One of these providers was The DMS Digital Group. We proposed a managed service approach, which involved standardising on printing solutions from OKI. Parrs Wood evaluated the proposal against other in-house options it had already costed up.

The OKI approach worked out as being more cost effective but as importantly had the key advantage of being a managed print services offering. OKI was also able to guarantee that support could be provided as and when required and consumables delivered when needed.

About Parrs Wood High School

Parrs Wood is a state comprehensive secondary school located in east Didsbury, Manchester. It educates pupils from the age of 11-18 years. A-Levels are taught at the Parrs Wood Sixth Form Centre, which is integrated within the main school.

Parrs Wood was the 4th largest school in the UK in 2008, with 2,030 students and 450 in the sixth form centre. In 2015, the governors of the school decided to embark on the process of turning the school into an academy.

The Solution

The ICT support at Parrs Wood decided to go for the OKI solution proposed by DMS. They pay a set price per page, this gives them tight cost control and predictable budgeting because they know exactly how much printing is going to cost each time. The approach also streamlines administration by giving them the option to charge back costs quickly and easily to school departments.

The Benefits

The long-term benefits of a managed print service implementation are often extensive within the education sector. Schools using a managed print service can typically reduce costs as the approach gives greater visibility into the printing process, letting whoever is in charge of IT, monitor and review the overall number of prints and the departmental split, showing where volumes are high and allowing them to address this.

In the classrooms the printers are widely used for printing coursework, homework, and material for projects etc. The fast print speeds available with the OKI devices help teachers to overcome the end-of-class printing rush and ensure that pupils no longer need to delay the start of the next lesson, waiting for work to appear.

However, perhaps the most significant impact of high-quality printers in education lies in their ability to streamline the teaching and learning experience for staff and pupils ignite the creativity of staff and pupils.

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