Have you ever entered a place of business, taken a look around and had not a clue what you were supposed to do or where you were supposed to go? Nobody has greeted you, there are no signs to direct you and there is no one sitting at the visitor desk. In these situations, people usually do one of three things:
Walk around awkwardly, watching what others are doing
Ask for help
Leave
Having your visitors feeling awkward, confused or lost to the point where they decide to leave is a clear failure of your existing visitor management and sets an incredibly bad first impression. A negative experience may also result in them avoiding visiting your building again and resulting in a loss of business. That’s why you should always strive to make the greatest first impression before your visitors have even stepped foot in your building.
Features and Benefits of DMS Visitors Entry ManagementEnsuring your visitors are and healthy well enough to enter your building is more essential now than ever. With our advanced VMS, you can send pre-booked visitors Health Declarations to ensure they are fit to come in. This could potentially reduce the risk of spread of disease and viruses within your workplace, making it a safer environment for everyone.
Host ready notifications allow visitors to alert the host of their arrival. Once the host is ready for them to enter, they can send a notification to the visitor to let them know it is okay to enter.
Part of welcoming your guests involves ensuring they know exactly what your site policies are. What better way to make them aware than by sending an email as soon as they arrive so they can familiarise themselves with your policies before they enter, helping to keep everyone safe.
If you require guests to fill in a questionnaire before they can proceed into the building, don’t waste time and resources with pen and paper. Our VMS allows you to send an email prior to their arrival so you can get straight to business.
What better way to improve your business than to seek feedback from visitors themselves? Send emails with feedback forms as soon as your guests leave the site, store their answers digitally and make any valuable changes to improve your business.
Contact usManaging the capacity of your business space can help to prevent it from becoming overcrowded and unsafe. This is especially important in smaller locations where capacity restrictions apply. With DMS’ visitor management system, you can receive notifications when your capacity levels have been met, when they are breached and when they return to satisfactory levels.
Contact usAt DMS, we offer integrations of various door access and management information systems (MIS). This means your employees and visitors can automatically sign into your system whilst gaining access through a secure door with the simple swipe of a card.
Contact usEvery industry is governed by individual regulatory frameworks that can involve rules on welcoming visitors on site. If your business place has any policies in regards to health, safety and legal compliance, it's crucial for you to make visitors aware of this. With DMS, you can digitally display and important information for visitors to agree to prior to completing their sign-in.
Contact usThe sign-in process
Your reception area is the first thing people see when they enter your building. Making your visitors feel welcome and comfortable is key in setting a great first impression. There’s nothing worse than showing up somewhere new and having to sign in using a flimsy clipboard and dried pen. To reflect the true professionalism and quality of your business, you need something more sophisticated. That’s where we come in.
With DMS, managing your visitors can be a smooth and speedy process. Our market-leading digital visitor management systems include intuitive screens that significantly speed up the signing in process. It’s even possible for visitors to self-service all the way through to printing an ID badge that can be worn around your site.
By digitising your sign-in process, you remove the need for excess sheets of paper, making your company much more efficient. It also means your visitors’ information is stored directly onto your system, allowing you to monitor who is on your site, what time they arrived and when they left, which is an incredibly useful tool in the event of an emergency.
At DMS, we believe in creating innovative digital solutions that will simplify, modernise and create growth within workplaces. One key step in growing your business is attracting and retaining customers and clients which start from the moment they step foot through your doors.
We also pride ourselves on our competitive pricing, with a range of incredibly affordable services to keep your business costs down whilst simultaneously helping you to save and make more money.
As a family run company, we understand the importance of having great relationships in business and being totally transparent. That’s why we’re constantly striving to offer the highest quality of customer service with a dedicated team who are passionate about creating digital solutions bespoke to our clientele.
The Great News
Additionally, the great news is that it’s possible for one partner to take care of it all: your IT consultancy and cloud services, audio/video equipment, software solutions, reprographics and print management solutions. Tech works best when it’s managed right, and all under one roof, so we make ourselves right at home and quickly become an extension of your team. You’ll know us by name and we’ll know exactly what you need before you do: upgrades, updates, troubleshooting - you name it! If there are any issues, we’ll be ready to tackle them fast. That’s the beauty of having a team that can take care of it all
For more information, get in touch with one of our friendly team members today.
DMS One allows you to combine your hardware, software, and services into a single easy to manage solution. Access to the latest technology, optimise your IT budgets, and simplify your bill. Our programme helps you to move away from large capital investments. Instead, you can enjoy technology, training, services and maintenance through a low-cost, monthly subscription plan.
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