How To Create a Digital Transformation Roadmap for Schools

Apr 11, 2023

Digital transformation (DX) has the power to help educational institutions modify their processes to redefine learning and create new opportunities for educators and students alike.

If you’re looking to implement digital transformation in your school, you will need a roadmap so you can maintain a clear direction for your DX strategy.

In this guide, we’re going to be explaining how you can create a digital transformation roadmap for your school or other educational institution.

What is Digital Transformation?

To begin with, let’s take a look at what exactly digital transformation is. DX often looks different for every organisation, however it generally describes the implementation of digital technology into each area of your school.

Why is Digital Transformation Essential?

In recent decades, technology has become indispensable in improving the quality of education, supporting student progression, and enhancing the overall student experience.

It's worth noting that digital transformation (DX) isn't solely about upgrading current technology, but also involves integrating technology into processes for optimal outcomes. After all, implementing the latest technology is pointless if it doesn't serve a purpose.

For instance, incorporating new technology can aid teaching methods, decrease teacher workload, boost achievement, or provide a superior experience for both the student and educational institution.

How to Plan a DX Roadmap

Setting Aims and Objectives

In the pre-planning stage, you should begin by formulating your school’s ambitions and long term goals. This is the time to conceptualise what you want to achieve through digital transformation.

During this stage, you should analyse your school’s needs and set out a clear direction with an understanding of the prospective impact and the size of the project. You should ask yourself what exactly it is you want and why you want it.

In order to see the bigger picture of your school’s needs, you should form a working group including representatives from various perspectives. This could include students, parents and teachers and will help you set achievable goals and determine priorities.

It is also worth carrying out staff surveys to gauge how your employees are feeling about using new technology so you can work out who may require more support and identify those who are proficient enough to offer it.

This stage is also the time to review your current contracts and audit existing hardware, software and subscriptions to find out what is and isn’t working. By eliminating ineffective and costly contracts, you free up more of your budget to be better spent elsewhere.


The design stage involves exploring a variety of options and analysing the potential impact of all stages of your developments. You should think about resource availability, ownership and outsourcing partners to help you make more informed decisions.

When working in a sector such as education, it is often wise to use KCS frameworks to help you choose a digital transformation partner. You should also consider the following to help you find a top DX partner:

Choosing the right partner is incredibly important, as you will typically be working alongside them for 3-5 years. You need to ensure that their plans align with your school’s goals.

The DMS Digital Group has been awarded a place on the KCS Y21028 IT Hardware Framework, making it a recognised and approved professional supplier for a range of public sector organisations including schools and academies.


Prior to launching your digital roadmap, you should plan the delivery and implementation in advance to ensure there is no room for ambiguity or disruptions. All of your decisions should be defined and your plan should be clear, with responsibilities set out and assigned to the right people.


Once you have completed the above stages, it’s time to launch your digital transformation. While this should run smoothly for the most part, there may be some smaller issues which crop up. However, if you were thorough in the planning stages, these should be easy to overcome.

Planning Your Digital Transformation Roadmap with DMS

At DMS, we understand that schools and other educational institutions are constantly trying to keep up with the latest trends and technology to promote innovation, greater creativity and foster new skills within learning.

We also appreciate the pressure schools are under with such limited budgets due to stringent government cutbacks, making IT equipment funding more difficult than ever.

That’s why we offer tailored lease packages that meet all your school, college or university’s needs, helping you to spread the budget over a longer period of time whilst benefiting from the latest technology.

For more information on how the DMS Group can help your school, college, university or other educational organisation, get in touch with our team today.

Contact us for support
75 percent of nhs trusts not fully digital

Only 25% of NHS Trusts are Fully Digital

Did you know that only a quarter of NHS Trusts are fully digital, despite 88% having access to digital systems? A recent BMJ survey found that of the 182 trusts in England, most are still reliant on paper patient notes and drug charts.

Read More
Ai in manufacturing

AI in Manufacturing

The integration of Artificial Intelligence (AI) into manufacturing is transforming the industry at an unprecedented pace. AI technologies are enabling manufacturers to achieve remarkable strides in operational efficiency, cost reduction, and product quality enhancement.

Read More
Maximisingp productivity with managed it services for smes

Maximising Productivity with Managed IT Services for SMEs

At DMS, we know that the role of IT in modern businesses is more crucial now than ever, especially for Small and Medium-sized Enterprises (SMEs). However, we also recognise the difficulties many businesses face in setting up an IT infrastructure that is both effective, affordable and scalable for the future.

Read More
The advantages of custom it network solutions for robust connectivit

The Advantages of Custom IT Network Solutions for Robust Connectivity

IT network solutions are comprehensive services and technologies essential for managing and facilitating an organisation's communication systems. These solutions encompass the necessary hardware, software, and protocols to create and maintain a robust network infrastructure.

Read More
Transforming retail spaces with tailored audio visual installations by dms

Transforming Retail Spaces with Tailored Audio Visual Installations by DMS

The integration of AV technology in retail settings brings a new dimension to customer engagement and brand presentation. DMS’s solutions are tailored to meet the unique demands of the retail industry, ensuring that each interaction a customer has with your brand is memorable and impactful.

Read More
Interactive whiteboards for classrooms

Enhancing Classroom Interactivity with Digital Whiteboards

The use of interactive screens in the classroom has led to a more dynamic form of teaching. Educators are now able to incorporate multimedia content, real-time annotations, and interactive exercises into their lessons. This multimedia approach caters to various learning styles and has been shown to increase student engagement, participation, and understanding.

Read More
Audio visual solutions for the retail industry

Transforming Retail Spaces with Tailored Audio Visual Installations

Creating memorable shopping experiences is key to attracting and retaining customers. One effective way of doing this is through the implementation of tailored audio visual solutions. DMS offers a suite of Audio Visual (AV) solutions that revolutionise retail environments. Our range of interactive screens, digital signage, conferencing solutions, and visitor management systems help you to create immersive, engaging, and personalised shopping experiences that resonate with modern consumers.

Read More
Disposable electronic cigarettes on white backgrou 2023 11 27 05 23 46 utc

How The DMS Digital Group's Tech-Forward Solutions Are Tackling the Vaping Epidemic in UK Schools

In this blog, we delve into the complexities of the vaping issue within the UK's educational bastions, explore the intricate appeal of this modern vice among teens, and critically assess current countermeasures.

Read More
DMS CCS Supplier Blog Header

A New Chapter in Education: DMS Digital Group is awarded place on TPAS2

We are thrilled to announce that DMS Digital Group have been named as a supplier on Crown Commercial Service’s Technology Products & Associated Services 2 (TPAS2) framework

Read More
Gdpr compliance with cloud document management

Stay GDPR Compliant with Cloud-Based Document Management

Cloud-based document management has become a game changer in achieving GDPR compliance. This technology not only transforms workflows but also strengthens the core aspects of data management.

Read More

Made by Statuo