Sign up to Newsletter Book a Free Demo

How To Create a Digital Transformation Roadmap for Schools

Apr 11, 2023

Digital transformation (DX) has the power to help educational institutions modify their processes to redefine learning and create new opportunities for educators and students alike.

If you’re looking to implement digital transformation in your school, you will need a roadmap so you can maintain a clear direction for your DX strategy.

In this guide, we’re going to be explaining how you can create a digital transformation roadmap for your school or other educational institution.

What is Digital Transformation?

To begin with, let’s take a look at what exactly digital transformation is. DX often looks different for every organisation, however it generally describes the implementation of digital technology into each area of your school.

Why is Digital Transformation Essential?

In recent decades, technology has become indispensable in improving the quality of education, supporting student progression, and enhancing the overall student experience.

It's worth noting that digital transformation (DX) isn't solely about upgrading current technology, but also involves integrating technology into processes for optimal outcomes. After all, implementing the latest technology is pointless if it doesn't serve a purpose.

For instance, incorporating new technology can aid teaching methods, decrease teacher workload, boost achievement, or provide a superior experience for both the student and educational institution.

How to Plan a DX Roadmap

Setting Aims and Objectives

In the pre-planning stage, you should begin by formulating your school’s ambitions and long term goals. This is the time to conceptualise what you want to achieve through digital transformation.

During this stage, you should analyse your school’s needs and set out a clear direction with an understanding of the prospective impact and the size of the project. You should ask yourself what exactly it is you want and why you want it.

In order to see the bigger picture of your school’s needs, you should form a working group including representatives from various perspectives. This could include students, parents and teachers and will help you set achievable goals and determine priorities.

It is also worth carrying out staff surveys to gauge how your employees are feeling about using new technology so you can work out who may require more support and identify those who are proficient enough to offer it.

This stage is also the time to review your current contracts and audit existing hardware, software and subscriptions to find out what is and isn’t working. By eliminating ineffective and costly contracts, you free up more of your budget to be better spent elsewhere.


The design stage involves exploring a variety of options and analysing the potential impact of all stages of your developments. You should think about resource availability, ownership and outsourcing partners to help you make more informed decisions.

When working in a sector such as education, it is often wise to use KCS frameworks to help you choose a digital transformation partner. You should also consider the following to help you find a top DX partner:

Choosing the right partner is incredibly important, as you will typically be working alongside them for 3-5 years. You need to ensure that their plans align with your school’s goals.

The DMS Digital Group has been awarded a place on the KCS Y21028 IT Hardware Framework, making it a recognised and approved professional supplier for a range of public sector organisations including schools and academies.


Prior to launching your digital roadmap, you should plan the delivery and implementation in advance to ensure there is no room for ambiguity or disruptions. All of your decisions should be defined and your plan should be clear, with responsibilities set out and assigned to the right people.


Once you have completed the above stages, it’s time to launch your digital transformation. While this should run smoothly for the most part, there may be some smaller issues which crop up. However, if you were thorough in the planning stages, these should be easy to overcome.

Planning Your Digital Transformation Roadmap with DMS

At DMS, we understand that schools and other educational institutions are constantly trying to keep up with the latest trends and technology to promote innovation, greater creativity and foster new skills within learning.

We also appreciate the pressure schools are under with such limited budgets due to stringent government cutbacks, making IT equipment funding more difficult than ever.

That’s why we offer tailored lease packages that meet all your school, college or university’s needs, helping you to spread the budget over a longer period of time whilst benefiting from the latest technology.

For more information on how the DMS Group can help your school, college, university or other educational organisation, get in touch with our team today.

Contact us for support
DMS Office Headshots12332

The Benefits of Using a Managed Print Service

Did you know that your business could potentially save up to 30% off its printing costs with a Managed Print Service (MPS) implemented? Find out how DMS’ Managed Print Service could help your business to make significant savings and a whole range of other benefits that come with it!

Read More
Using cloud services

Future of Business Continuity: Embracing Cloud Services

Cloud computing has become essential for businesses, driven by the need for high scalability, flexibility, and efficiency. The adoption of cloud services has grown exponentially since it first became popular in 2006, going from a convenient data storage solution to a comprehensive platform that supports a wide array of computing needs. The cloud deployment models—public cloud, private cloud, hybrid cloud, and multi-cloud—offer businesses tailored solutions that match their specific requirements.

Read More
Benefits of end user computing

Benefits of End User Computing

End-user computing (EUC) involves evaluating the range of end-user devices and determining the various systems necessary for optimal business operations. Instead of utilising separate Points of Delivery (PoDs) for each desktop type, application, and database, these systems are consolidated onto a single platform to enhance efficiency.

Read More
B48 Backlight Safer Schools 5211x2806 eddde1d copy

Vaping danger escalates in UK schools

Read More
Paige Docherty Verkada

Verkada’s Paige Dougherty – a perfect fit with DMS

Read More
Why your store should be using digital signage1

Why Your Store Should be Using Digital Signage

Developments in technology have significantly changed people’s behaviours. For many people nowadays, a digital screen is the first thing they open their eyes to in the morning and the last thing they look at before going to sleep.

Read More
World backup day cloud services

World Backup Day: Embracing Cloud Services

As we approach World Backup Day on 31 March 2024, it’s important to consider how cloud services can help to safeguard your business’ data.

Read More
Boost marketing and advertising success with audio visual solutions

Boost Marketing & Advertising Success with Audio-Visual Solutions

AV solutions provide marketers with the tools to create visually stunning and audibly engaging content. This integration of sight and sound not only enriches the customer experience but also sets the stage for more effective and memorable marketing communications.

Read More
75 percent of nhs trusts not fully digital

Only 25% of NHS Trusts are Fully Digital

Did you know that only a quarter of NHS Trusts are fully digital, despite 88% having access to digital systems? A recent BMJ survey found that of the 182 trusts in England, most are still reliant on paper patient notes and drug charts.

Read More
Ai in manufacturing

AI in Manufacturing

The integration of Artificial Intelligence (AI) into manufacturing is transforming the industry at an unprecedented pace. AI technologies are enabling manufacturers to achieve remarkable strides in operational efficiency, cost reduction, and product quality enhancement.

Read More

Made by Statuo