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How an IT Service Plan Can Help Improve Efficiency for the Construction Industry

Jan 03, 2022

One of the most important considerations for many construction companies is efficiency. A project that goes well over schedule and over budget can end up being a total nightmare and often results in a sour relationship with the client.

In an industry where there is constant pressure to meet strict budgets and deadlines, every second counts. That’s why it’s essential for you to have an effective and affordable IT service in place, ensuring your technology benefits your business instead of holding it back.

At DMS, we have worked with a number of companies within the construction industry, helping them to totally transform their existing ways of working into a highly efficient process through the implementation of the right kind of technology.

Keep reading to find out how an effective IT service plan can improve efficiency for your construction company.

1. Easy Communication and Collaboration

No matter the size of a project, effective communication between contractors, architects, owners and their teams is essential to delivering a project efficiently.

Useful technologies such as business mobile phones with automated alerts and notifications, online room plans and conferencing solutions allow for real-time communication, reducing the risk of delays, downtime and costly mistakes.

2. Make More Timely and Informed Decisions

Many construction mistakes are made in the very beginning, during the planning stage. As the saying goes, failing to plan is planning to fail and this couldn’t be more true for the construction industry which relies heavily on effective preparation and organisation.

Fortunately, technology allows project managers to better visualise the project through the use of building information modelling (BIM) and make adjustments to the model in real time to see how this will impact cost and labour.

It is also possible to more easily manage all of your subcontractor data with a bid management software. Most applications allow you to send invitations to bid and compare proposals from start to end, share project documents, prequalify subcontractors, monitor compliance, and integrate with your construction project management solution.

This increases the chances that the project will stay within the set budget and timeline.

3. Simplify and Automate Information Capturing

Throughout a project, there are many different types of information and data that must be collected such as employee hours, contracts, costs, deliveries etc. All of this data can end up on loose sheets of paper floating around, making it difficult to keep track of it all and potentially failing to comply with the current GDPR regulations.

By implementing an effective document workflow system, you can automate and simplify the process of collecting and storing data, helping to streamline tasks such as timesheet approval and ensuring you are fully compliant with GDPR.

4. Complete Documentation More Easily and Quickly

As aforementioned, during a project there will be many times where certain documentation is required to be completed or signed off. By using an effective document workflow process and cloud services, your team can access documents from the office, on site or even from home, so long as they have a stable internet connection.

This means you’ll never have to wait for a signature or delay processes due to a forgotten document as they can all be accessed and signed electronically from anywhere, making processes more efficient.

5. Access Real-Time Project Data

Mobile technology such as smartphones and tablets paired with cloud services and management systems can allow contractors to access blueprints and other important project data onsite, eliminating the need for multiple paper documents and avoiding delays and serious mistakes made when necessary information isn’t available.

Bespoke Technology Solutions for Your Construction Company

At DMS, our team has a wealth of experience working with the construction industry, providing us with an in-depth understanding of the challenges many firms face when it comes to implementing, using and managing technology.

That’s why we provide bespoke technology solutions, taking care of all your business’ needs such as: IT consultancy, cloud services, audio/visual equipment, cyber security, software solutions, reprographics and print management solutions.

To find out more about how DMS can help your construction company, please don’t hesitate to get in touch with our team by filling out our contact form or giving us a call directly on 03330151900.

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